OVCA Internal Financial Controls
At its meeting of 20 May 2009, the Board of Directors adopted a revised set of internal policies respecting financial controls.  To view these policies, click here.
 
The policy can be accessed here.
 
OVCA's policy regarding use of film and photographs
OVCA documents relating to travel, registration forms or application forms for OVCA events must include the following wording:
“We hereby grant OVCA the right to freely use the film and photograph(s) taken by OVCA photographers at any OVCA event, or taken by any member club for all general purposes in relation to OVCA work including without limitation, the right to use them in any publicity materials, websites, books, newspapers and magazine articles whenever OVCA chooses to do so.”
 
OVCA's Harrassment Policy
The Ottawa Valley Curling Association is committed to creating and maintaining a sport environment which is free from discrimination and harassment on prohibited grounds, including race, ancestry, place of origin, colour, ethnic origin, citizenship, political opinion, creed, sex, sexual orientation, disability, age, marital/family status, language and any other discrimination or harassment prohibited by applicable law.
AND
The Ottawa Valley Curling Association is committed to creating and maintaining an environment free of violence; any abuse, violence or unsportsmanlike conduct will not be tolerated in OVCA events and perpetrators may be expelled from immediate and future events.

Coaching Equipment Rental Application Form
The OVCA will make available to qualified coaches of the OVCA equipment that will enhance their ability as coaches. This equipment is intended to improve the skill level of OVCA curlers and coaches.
 
The Ottawa Valley Curling Association supports the development of club coaching by offering a $50 rebate to OVCA club members who participate in the Ontario Curling Association’s Club Coach Course or Youth Coach Course and commits to coaching/teaching in their club for at least the current curling year. This offer is available only to OVCA club members and is meant to encourage volunteers to become involved in coaching and is subject to the availability of funds. The onus to complete the requirements and submit the request for rebate rests with the participant.
Documents for Coaches and Clubs.
Working with Volunteers
 
Youth Travel
The OVCA subsidizes travel expenses for youth (bantam, junior and university) teams attending OCA and Ontario University Provincial Championships at the current OVCA mileage rate of 20 cents/km (one car per team to and from the event). The distance to the competition will be established (city to city return trip, using Google Maps). Each team qualifying may claim a payment equal to distance times rate (currently 20 cents), claims are to be submitted to the OVCA Treasurer by the driver.
Youth Grants
With regards to national or international events, with the CCA expanding the number of its sanctioned events, the OVCA will only provide funding for OVCA junior teams who advance to the: Canadian University Championships, Canadian Junior Championships and World Junior Championships.
As with the OVCA's existing policy, the bantam and junior teams must be active members an OVCA member club. The funding is $500 per team per event (all team members belong to an OVCA member club). If not all member of the team belong to OVCA clubs, the amount payable is $125/team member belonging to an OVCA club. The maximum is $500 per team. For national university championships, support for players is limited to those who are active members of, and represent an OVCA member club. The funding would be limited to $125 per player per event. The maximum is $500 per team. Cheques will be issued by the OVCA Treasurer to the payee/requestor.
The OVCA will provide up to 60 pins to each OVCA team if requested in writing to the OVCA Events Coordinator.
 
Commencing in the Fall of 2014 (subject to AGM approval), the OVCA will provide financial support ($500) for OVCA clubs towards the development of adult Learn- to-Curl programs often referred to as Getting Started Leagues or Rookie Leagues. In addition to the financial support, the OVCA in partnership with the Canadian Curling Association will offer a one-day Instructor Training in early September for clubs hosting Learn-to-Curl programs. Competition of the course is a prerequisite for the funding. Details of the location and date of the course will be published at a later date. For more information, go here
 
OVCA Youth Rocks Assistance Policy and Application FormLimited funds are available to assist member clubs to purchase youth rocks (new or replacement). Contact the OVCA Youth Director
In October 2012, the OVCA Board recently approved funding to develop, support and promote non-competitive youth curling. The OVCA will engage in a three-year plan, allocating $2,500 in year 1 (commencing September 2012) and increasing to $5,000 in year 2 and 3 to assist OVCA clubs in developing and promoting non-competitive youth programs. Young non-competitive curlers need an environment to continue curling and clubs need support in developing programs to support the non-competitive curling programs. It will take at least three years to implement the program. Year 1 (2012-2013), will be the start up year, Year 2 (2013-2014) will see some growth and improvements upon the program and by Year 3 (2014-2015) the program should be in full implementation and there should be visible growth and support for curlers and clubs since Year 1. The program overview and application form is available here. Contact the OVCA Development Director if your club would like to take advantage of the funding.

Sponsorship for OVCA Clubs Hosting Provincial and National Curling Competitions Policy

The Ottawa Valley Curling Association (OVCA) will provide sponsorship funds to OVCA member clubs hosting provincial final competitions and national competitions up to a maximum of $1,000 providing the competition is either the penultimate step (at a provincial level) to a national sanctioned CCA event or is the final step - a CCA  national sanctioned.  See here for the listing of CCA national sanctioned events and examples as of November 12, 2013
The OVCA trusts   that funds are used appropriately by the host club/host committee.  
The following conditions apply:

  • The events must be the penultimate step (at a provincial level) to a national sanctioned CCA event or a CCA national sanctioned event (see attached).
  • The member club must be in good standing with the OVCA.
  • The member club must have a support structure in place to manage the event.
  • The request must be in writing to the Ottawa Valley Curling Association and include the sponsorship prospectus.
  • As a condition of the sponsorship, the host committee/club will ensure the OVCA visibility at all events leading up to and during the event.  The OVCA logo will be provided by the OVCA.
  • Contributions that would be utilized for meals and entertainment are ineligible.
A. The Ottawa Valley Curling Association (OVCA)will recognize adult teams that represent Ontario at national competitions sanctioned by the Canadian Curling Association (CCA) and therefore receiving CCA funding, by means of a plaque or similar instrument. The teams must be active members of an OVCA member club, and this request should originate from the members’ club.

 

The specific events sanctioned by the CCA are subject to change, and will be reviewed annually by the OVCA in conjunction with the CCA. As of January 2014 these events include:

 

 

  • Tim Hortons Brier (Canadian Men’s Championship
  • Ford World Men’s Championship
  • Scotties Tournament of Hearts (Canadian Women Championship)
  • Ford World Women’s Canadian Championship
  • Canadian Senior Curling Championship (Men and Women)
  • Canadian Mixed Curling Championship
  • World Senior Curling Championship (Men and Women)
  • World Mixed Doubles Ottawa Valley Curling Association

B. The OVCA will recognize adult teams that represent Ontario at national competitions not sanctioned by the CCA with a $500 honorarium. These events are hosted by the CCA but participating teams are not funded by the CCA. The teams must be active members of an OVCA member club, and the request should originate from that club. As of January 2014 these events include:
  • Dominion Curling Club Men and Women
  • Canadian Masters Men and Women
  • Canadian Wheelchair Curling
  • World Wheelchair Curling
In both cases the OVCA will provide up to 60 pins to each OVCA team. Requests must be in writing to the OVCA Secretary from the OVCA-member club. Go here for the request form and here for a copy of the policy. Cheques will be issued by the OVCA Treasurer to the payee/requestor.

 

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